Parent Information


Each Section meets one night per week during Queensland State School terms. The Sections do not meet during school holidays.
Individual Section Leaders may modify these times based on factors including public holidays.

  • Term 1 2021 - Wednesday 27 January to Thursday 01 April (10 weeks)
  • Term 2 2021 - Monday 19 April to Friday 25 June (10 weeks)
  • Term 3 2021 - Monday 12 July to Friday 17 September (10 weeks)
  • Term 4 2021 - Tuesday 05 October to Friday 10 December (10 weeks)

Check In Qld App

Check In Qld App

From 09 July 2021, all Scout Groups are required to have parents and /or guardians check in at the start of a Section Meeting night or activity.
Our Group will provide a QR Code for check in at the Den.
Further information is available from here:
Please note that our Group's normal sign in / out procedures for youth members has not changed.

Contact Details

New Members: The contact details as provided on the Youth Member Registration Form will be uploaded to the Scout Membership System (SMS) by our Leader in Charge (LIC).
These details are also used for Scouts | Terrain, Operoo and our Group's accounting software program Xero.
Existing Members: Parents and/or guardians are requested to notify our LIC should there be a change in any contact details.
Please note that database updates can only be performed by our LIC.

Non-Returning Members: Parents and/or guardians of members who are not returning to Scouting are requested to email our LIC, advising of this decision.
Our Group appreciates that members may wish to pursue other activities!
To email our Leader in Charge with updated details, please click here:

FairPlay Vouchers

Round 5 is NOW OPEN.
This round will close on 13 October 2021, or earlier if fully allocated.
All Vouchers must be presented no later than 10 November 2021!


Parents, carers or guardians can apply for a voucher valued up to $150 for their child, which can be used towards sport and active recreation membership, registration or participation fees with registered activity providers. There is a limit of 1 voucher per child per calendar year.
Further information is available here:

All Vouchers are to be provided to our Group for processing and the application of credit within Xero!


All Youth Members are required to contribute to their Scouting experience through the payment of two seperate fees (marked with the ).

Bi-Annual Association Registration: Scouts Queensland require each youth member, young adult, leader and adult supporter to be registered, and place a membership fee (also known as a registration fee) per person covering a six month period.
Membership renewal fees and new Member fees include all World Organisation of the Scout Movement (WOSM) membership fees, Scouts Australia affiliation fees, Scouts Australia eLearning, New Youth Program levy and expected digital support system levy, Operoo license fee, Event Management System access, Branch Office functions including SMS maintenance and access, membership system, operational staff, complaint management, facility management, finance brand & sponsorship, IT, grant support, legal support and program support.
For Rover Scouts ONLY, the Queensland Branch Rover Council $13.50 levy.

Renewal Fees for all current youth members - now in 2 x six-monthly payments - current as at 21 December 2020:

$78.00 - due March 2021 - provides membership from 01 April 2021 until 30 September 2021
$78.00 - due September 2021 - provides membership from 01 October 2021 until 31 March 2022

Please note: These fees are set by Scouts Queensland, NOT Tamborine Mountain Scout Group.
Our Group is merely the collection agency, and forwards all membership fees to Scouts Queensland.

Members will be issued seperate invoices for these fees within Term 1 and Term 3 of each year. Our account details are provided on each invoice.
Our preferred method of payment is via electronic funds transfer.

Enrolment Fees (For new Members) - Current as at 27 January 2021:

New Youth Members will be required to pay an Enrolment Fee, consisting of a joining and membership fee.
PLEASE NOTE: The Enrolment Fee is paid ONCE, as per the month of joining.
A Youth Member who withdraws from the Movement within six (6) weeks of enrolling is eligible for a refund.
The application for a refund must be made in writing to the Branch Support Office within one (1) month of the Youth Member leaving.

October 2021

November 2021

December 2021

January 2022

February 2022

March 2022

Scouts Queensland will issue an invoice directly to the new member via email. Payment options include direct deposit or credit card (via Stripe).
Payment is required within 28 days. Non-payment will result in the automatic resignation of the new member.
Please note that 99% of future payments will be to our Group account, with our account details provided on each invoice.

Group Fees - Current as at 06 October 2021 (Paid regardless of whether the youth member or young adult attends every meeting night or not):

$75.00 per Term

These fees are used for each Section to purchase provisions and consumables, and for Group related expenses including leases, electricity, water, leader training, registration, insurances, and equipment maintenance & purchases. Group fees are set at the Annual Report Presentation.

Members will be issued an invoice for this fee each Term. Our account details are provided on this invoice.
Our preferred method of payment is via electronic funds transfer.

Any parent and/or guardian experiencing financial hardship is to contact our Leader in Charge:
All correspondence will be dealt with in the strictest of confidence.

Please note that certain activities conducted away from the Den, for example camps or outings, may attract further costs.
These costs will be detailed to parents and/or guardians prior to each activity.

Forms - Adobe Fill and Sign

Adobe Fill and Sign

Do you know that a number of our forms can be completed electronically, even from your phone or tablet?
Why print, sign and scan, when you can save paper!
Parents and / or guardians are encouraged to install the Adobe Fill and Sign application on their phone or tablet, or access this program using a computer.
The app is available from the App Store and Google Play. It is recommended that an account is created, to save time into the future!


Tamborine Mountain Scout Group conducts regular fundraising activities. Fundraising assists our Group to maintain a low fee structure!
Fundraising activities include, however are not limited to, Bunnings BBQ's and Cadbury Chocolates.

Emails will be sent seeking volunteers when required.

Group Polo Shirts

  • Tamborine Mountain Group Polo Shirts
  • Our new Group Polo Shirts are ready for ordering!

    These shirts are designed to be worn on camps, outings, fundraising activities or anytime where the uniform shirt may not be appropriate.

    Featuring 100% BIZ COOLâ„¢ Polyester Sports Interlock, 155 GSM, an excellent UPF rating, grid mesh underarm panels for breathability, and unique sleeve print feature.

    Each shirt will cost $35.00.

    Please consult the attached Group Polo Shirt flyer for further information, including sizing and ordering process.

    Please note that these shirts are not compulsory. The Group will not be holding any shirts in stock; however, shirts can be ordered as required.

New Members

PLEASE NOTE: Our Joey Unit, Cub Unit and Scout Unit are currently operating waiting lists.
New members are requested to E-mail our Leader in Charge prior to attending a meeting night:

Information for new Youth Members: (obtained from Queensland Branch Scouting Instructions - Current as at April 2019)

The enrolment of Youth Members into the Scout Movement is achieved by the completion of a Youth Member Registration Form and the payment of the appropriate fee. The Youth Member's membership and insurance commences on the date of this application.

Section Leaders shall obtain a completed Youth Member Registration Form prior to the youth attending Section meetings and forward it to the Branch Support Office via the Group Leader without delay. In the event that the youth decides not to pursue membership, provided it is within six weeks of joining, the parents and/or guardians can apply to the Branch Support Office in writing for a refund of membership fees. If a youth member is financial when resigned and an A5 registration form is received later in the same financial year for that youth member, the youth will be re-instated and no fee will be incurred.

Forms are available from Section Leaders, or by download: Youth Member Registration Form (PDF 499KB - last updated January 2021).

Parents and/or guardians are encouraged to download and complete this form on their computer (editable PDF).

Non Member Participation:

Where a person who is not a registered member participates in any aspect of the Youth Program, they are required to complete a Non-Member Activity Release and Indemnity form. This form is for a one (1) off section night only and is not to be used on multiple occasions. The Section Leader should retain this with the program that the person participated in. This form should not be used in lieu of signing up a youth member for the initial six (6) weeks where a refund can still be sought.

Forms are available from Section Leaders, or by download: Non-Member Activity Release and Indemnity (PDF 148KB - Form current as at March 2015)



Scouts QLD approved the roll out of Operoo (formerly known as CareMonkey) for all Scout Groups in QLD in March 2019.
The implementation of Operoo is a sub project of the Group Management Software Project (GMS), and it will introduce online forms for families that will support the local management of medical details and permissions. Groups will now be able to manage Scout activities and the permissions to attend through an online, electronic process. This will eliminate the need for paper C4 forms for these activities.
Further information and answers to Frequently Asked Questions can be located here:

Parent Information Book

Our Group provides a Parent Information Book, which contains valuable Scouting information, including Leader's contact details and New Badge Placement Diagram.

Please note that this resource is currently under review!

Scouts Queensland have also produced a Parent Info Pack ! (PDF 1.2 MB)

Personal Safety

Scouts Queensland imposes a strict policy in dealing with bullying and personal safety. Tamborine Mountain Scout Group firmly supports this policy, and will not tolerate bullying, abusive or disruptive behaviour in any form. For the benefit of the majority, youth members or young adults engaging in this type of behaviour will be removed from the Group.

In the event of this behaviour being identified, parents and/or guardians will be requested to remove their youth member regardless of location.
This may include when the youth member is camping, or participating in an activity away from our Den.

Scouts Queensland: Personal Safety Policy

Scouts Queensland: Child Protection Policy and Procedures


Scouts Queensland respects the privacy of its members and places great importance on the personal information it may hold. This policy also extends to all forms of media, social media and web-based information sources. Parents and/or guardians of youth members are required to provide written permission before any image is used (contained within Part E8 of the Youth Member Registration Form), with images only used to promote Scouting and the Tamborine Mountain Scout Group.

Tamborine Mountain Scout Group respects that some parents and/or guardians may not provide authorisation for their youth member's image to be used.
Any concerns in this regard are to be raised with our Leader in Charge. All correspondence will be treated in the strictest of confidence.


Youth members, young adults and Leaders are required to attend in full uniform, which includes section specific shirt, belt, scarf, woggle and enclosed shoes (unless otherwise advised for individual meetings). Uniform requirements are available from the Scouts Queensland website.

FROM 01 APRIL 2020: Parents and/or guardians are to note the New Badge Placement Diagram.

Parents and/or guardians are required to purchase a uniform shirt and scarf prior to their youth member being invested.
All uniform items are available from The Scout Shop. Parents and/or guardians can purchase these items without the requirement to log-in or create an account.

Woggles and shirt badges are provided from Group funds upon investiture. Please note that Record Books are being replaced with the Scouts | Terrain app.
Parents and/or guardians will be required to replace any of these items at their own expense if lost or damaged.

From Scouts Queensland: The style of clothing to be worn below the waist should be tailored slacks or skirt; however, the colour requirement is that these garments for all official occasions and functions should be sandstone.

These occasions are defined as: Awards Ceremonies e.g. Queen Scout's, BP Awards, Leader Awards etc.; Government House; ANZAC Day; Any public event; Jamborees, Moots, Ventures etc.; Interstate and overseas travel; Youth Forums and National Youth Council.

Navy blue, grey slacks, knee length shorts or skirts may be worn for Group meetings.
Neat, practical footwear is to be worn. Individual choice of black or brown shoes; boots or joggers.

All Members should dress appropriately for the type of activity in which they are participating.

Tamborine Mountain Scout Group

General information and images on this page © Scouts Queensland and Scouts Australia .
The views expressed in this website are not necessarily those of Scouts Australia.